Incorporate New Team Members Faster With Employee Onboarding Automation

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Robotic process automation (RPA) is seeing widespread adoption, especially when it’s time to onboard new employees. HR departments especially are finding that employee onboarding automation speeds up time to productivity for new hires—and that’s just the tip of the iceberg.

In this piece, we’ll take a look at all the benefits of employee onboarding automation, and how using Onboarding Automation Software in your business can take advantage of this exciting technology.



The power of employee onboarding automation has already been felt across enterprises, including:

  • 12% of employees believe their organization does a great job of onboarding new hires
  • 62% of businesses with employee onboarding processes and programs (like automated onboarding processes) have higher time-to-productivity ratios
  • 54% report higher employee engagement when using onboarding programs

The numbers are clear: if you’re able to leverage employee onboarding automation, your business will likely be:

  • More productive
  • More efficient
  • Save time
  • Save money

How Onboarding Automation Software Works

Employee onboarding automation can take proven onboarding best practices and create formalized onboarding workflows that can be replicated over and over. New hires have a smoother transition into their new workplace, saving time.

This is a fantastic tool for HR teams, as it not only helps increase employee retention (some put increased retention rate as high as 82%). Following a set of rules, onboarding automation software automatically creates and sends out necessary onboarding requests, documents, etc.


Create a Faster, Stronger, More Effective Onboarding Process

Save your HR team time and make a great first impression on your new hires.


Human resources team members often spend far too much time running through all the tasks on their onboarding checklist—benefits enrollment, creating profiles, gathering information, and integrating the new hires into existing systems.

Automated employee onboarding improves this onboarding experience while cutting out time-consuming repetitive tasks. Considering that 40% of HR leaders spend their time on administrative tasks, automation can do away with these rote activities, giving your team time to focus on more critical and higher ROI work.

Automation also helps lessen the time from your new hire’s start date to when they become a productive member of your team.

For the new hires, they are able to have their questions instantly answered and otherwise more smoothly proceed through their onboarding process.

You can automate much of your entire onboarding process—what the Society for Human Resource Management calls the “Four Cs”:

  • Compliance
  • Clarification
  • Culture
  • Connection

Help new hires learn critical information about your business’s policies and rules, then narrow down training to focus on the new hire’s specific role, then communicate the business’s culture, followed by allowing them to connect to other workers within the organization.

With automated processes in place, you can speed this process up exponentially and reduce the typical roadblocks by identifying best practices and replicating them via automation.

Employee Onboarding Automation Best Practices

Now that we’ve established that automating employee onboarding works and delivers real value for your business’s new hires and HR team, it’s time to talk about what it’s like to actually implement these new systems.

The most critical best practice here is to remember that, while you’re automating with computers and rules, ultimately, this is still a human process. You need to communicate warmth, openness, and clarity when bringing on new hires.

Another best practice to be mindful of is that remote workers will be especially reluctant to reach out to HR or other workers to ask questions. Encourage questions by providing multiple avenues of communication, or ensure that the automated program has a helpful FAQ to answer more commonly asked questions.

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You should also continue to monitor your new hire’s progress through their automated onboarding. This serves a dual function of helping you identify when they face a roadblock, and also helping you identify gaps in your process that can be addressed, helping create a faster, learner, more accurate process.

Finally, you’ll want to integrate your onboarding process into existing systems so that this information can be shared with relevant departments. One common integration, for instance, is with Microsoft Teams or Google Suite, which makes it easy for your new hires to use.


Real-World Examples of Employee Onboarding Automation


Faster Candidate Screening

Even at the beginning of your hiring process, there’s ample opportunity to help your HR department save time. With employee onboarding automation, set your RPA solution to look for candidates’ resumes with certain keywords and attributes. This same set of tools can also schedule interviews and update applicants on the status of their applications.

Did you know…
Employee Onboarding Automation
Source: BambooHR


Verify Candidate Claims

As part of the background check process, verifying candidate claims of employment and other personal details remains imperative—you need to know exactly who it is you’re hiring! Your RPA robots can be programmed to facilitate the background check process. Your recruiters can automate requests for references and records—all in a way to validate claim authenticity.


Automate Offer Letters

When your HR department has chosen a promising candidate and they’ve passed through your internal review process, onboarding automation steps in to help with fast creation of offer letters. (And with the hiring process taking so long as it is, you certainly don’t want to miss out on that ideal candidate!)

Armed with well-defined rules, your RPA bots can create job offer letters, and monitor the status of form fills (and whether or not they comply with internal rules).


Specified Training

You can create specific automated training processes for individual tasks and roles. This allows you to optimize your onboarding process to meet the exact requirements of your new hire considering their role, and help them get acclimated to the applications they’ll be using.

How Onboarding Automation Software


Improve Productivity and Save HR’s Time With 1Rivet

Whether you need help with onboarding or offboarding automation, you need an onboarding automation software provider you can trust to help you build a system that fits your business’s unique needs: you need 1Rivet.

Experience ROI in a few weeks or months, not years; get your automation up and running in as little as four weeks. With us, lessen errors and complement your teams with leading software. We also offer predictable budgeting that ensures your business is never hit with a surprise bill at the end of the month.

For more information about how you can streamline your onboarding processes and other processes, contact us today to schedule a free consultation.